86STAFF: Privacy & Cookie Policy

1. Introduction

1.1 86STAFF is owned and operated by 86Staff Ltd, a company registered in England and Wales with registered number 11032364 and with its registered office at 75 Uplands Way, Epsom, KT18 5SN (we, us).  By using 86STAFF, you agree to be bound by this privacy & cookie policy (the Privacy & Cookie Policy). This Privacy & Cookie Policy affects your legal rights and obligations so please read it carefully. If you do not agree to be bound by this Privacy & Cookie Policy, do not use 86STAFF. If you have any questions, you can contact us at [email address]

1.2 We reserve the right to update this Privacy & Cookie Policy from time to time at our discretion. If we do so, the updated version will be effective as soon as it is accessible. You are responsible for regularly reviewing this Privacy & Cookie Policy so that you are aware of any changes to it. However, if we reasonably believe that the change to the Privacy & Cookie Policy is significant, we shall notify all registered users by email

1.3 This Privacy & Cookie Policy applies to all users of our website and to anyone else who provides information to us.

1.4 We are the data controller of all personal data that you provide to us.


2. Collecting Your Data  

2.1 We will collect your personal data when you register, complete an application form or as otherwise provided by you to us.   For freelancers on our site, we shall collect your name, email address, date of birth, address, telephone number and all information on your CV.  We shall also collect details of any third party references you provide, and you agree that you have notified such third party that you will provide their personal data to us and that we may share that information with venues who may contact them.  For venues on our site, we shall collect the name of the individual registering, their place of work and payment details for the venue.

2.2 All personal data that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal data.  You must not register under someone else’s name.

2.3 When you use the 86STAFF website, we, or third parties on our behalf, automatically collect and store information about your device and your activities. This information could include (a) your computer or other device’s unique ID number; (b) your mobile device’s geographic location; (c) your IP address; (d) technical information about your device such as type of device, web browser or operating system; (e) your preferences and settings such as time zone and language; (f) how long you used the website and which services and features you used.

2.4 We also allow advertisers and advertising networks to collect information about your computer or mobile device, activities, and geographic location to enable them to display targeted ads to you and provide us with anonymous information about our users’ behaviour.


3. Use of your personal data

3.1 You acknowledge and agree that by uploading your CV to 86STAFF, your CV is available for all potential employers and other freelancers to search and view.    

3.2 In addition, we may use your personal data to (a) manage your account and deal with any complaint you make; (b) prevent potentially prohibited or illegal activities that we may reasonably suspect you have carried out and accordingly enforce the terms of use of the Site against you; (c) diagnose and fix problems you raise in relation to the website; and (d) on an anonymous basis, for research purposes, identifying trends and for our general business purposes, to customise, measure and improve our services, content and advertising.

3.3 Except as set out above, we do not share personal data with third parties, except (a) to respond to legal requirements (including under the General Data Protection Regulation as amended or replaced) or protect a third party’s rights, property, or safety;   (b) to any service providers, sub-contractors and agents that we may appoint to perform functions on our behalf and in accordance with our instructions, including payment providers; and (c) in connection with, or during negotiations of, any merger, sale of assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or into another company.


4. Marketing

4.1 When you register with 86STAFF, you may consent to receive marketing email messages from us.  You can choose to no longer receive marketing emails from us by updating your 86STAFF account, contacting us at [email address] or clicking unsubscribe from a marketing email. We shall therefore retain your personal data in our records for marketing purposes until you notify us that you no longer wish to receive marketing emails from us.


5. Where we hold and process your personal data

5.1. We shall not transfer personal data outside of the European Economic Area without your prior written consent.


5.1 Some or all of your personal data may be stored or transferred outside of the European Economic Area (the EEA) for any reason, including for example, if our email server is located in a country outside the EEA or if any of our service providers are based outside of the EEA. You are deemed to accept and agree to this by using the system and submitting information to us.

5.2 If we do store or transfer your personal data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and in accordance with all applicable data protection laws.


6. Cookies

6.1 A cookie is a small text file containing a unique identification number that is transferred (through your browser) from a website to the hard drive of your computer. The cookie identifies your browser but will not let a website know any personal data about you, such as your name and/or address. These files are then used by websites to identify when users revisit that website.

6.2 The Site uses cookies so that we can recognize you when you return and personalize your settings and preferences. Most browsers are initially set up to accept cookies. You can change your browser settings either to notify you when you have received a cookie, or to refuse to accept cookies. Please note that the 86STAFF site may not operate efficiently if you refuse to accept cookies.  Below is a list of the cookies used on the 86STAFF site and what they do:

[insert list and explanation of what each cookie does]

6.3 We also use Google Analytics to monitor how the 86STAFF site is used. Google Analytics collects information anonymously and generates reports detailing information such as the number of visits to the Site, where visitors generally came from, how long they stayed on the Site, and which pages they visited. Google Analytics places several persistent cookies on your computer’s hard drive.  These do not collect any personal data. If you do not agree to this you can disable persistent cookies in your browser. This will prevent Google Analytics from logging your visits.  


7. Security

7.1 We take appropriate security measures (including physical, electronic and procedural measures) to help safeguard your personal data from unauthorised access and disclosure. The technology that we use and the security policies which we have implemented are intended to safeguard your information from unauthorised access and improper use. However, no system can be completely secure. Therefore, although we take steps to secure your information, we do not promise that your personal data or other content that you upload to the Site will always remain secure.  


8. Your rights

8.1 You have the right to obtain from us a copy of the personal data that we hold for you, and to require us to correct errors in the personal data that we process for you if it is inaccurate or incomplete. You also have the right at any time to require that we delete your personal data. To exercise these rights, or any other rights you may have under applicable laws, please contact us at [email address].

8.2 Please note, we reserve the right to charge an administrative fee of £10 if you wish to obtain a copy of the personal data that we hold for you.


9. General

9.1 If any provision of this Privacy & Cookie Policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.

9.2. This Privacy & Cookie Policy shall be governed by and construed in accordance with the law of England and Wales, and you agree to submit to the exclusive jurisdiction of the English Courts.

Last updated: December 2017